Exciting Opportunity: Facilities Administrator in Stellenbosch, Western Cape
A leading company in the facilities management sector, Profile Personnel is currently seeking a detail-oriented Facilities Administrator. This is a prime opportunity for those looking to contribute to a thriving team in Stellenbosch, Western Cape.
Key Responsibilities
- Process and validate “Three-Way Matches” (Purchase Order + Invoice + Proof of Delivery) ensuring compliance with South African VAT regulations.
- Accurately code expenses to General Ledger accounts and perform regular audits to maintain financial accuracy.
- Coordinate with suppliers to resolve discrepancies and ensure that all invoices are correctly processed.
- Maintain comprehensive records of facility-related expenses and monitor budget compliance.
Requirements
- Qualification: A diploma in Facilities Management or related field is preferred.
- Experience: At least 2 years of experience in a similar administrative role within facilities management.
- Skills: Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software.
- Knowledge: Strong understanding of VAT compliance and financial documentation.
💰 Salary Insight
Estimated Offer: R15,000 – R20,000 per month.
(Note: Salary figures are based on data provided by the recruiter and market estimates.)
🔮 3 Common Interview Questions for this Role
- “Can you give an example of how you handled discrepancies in invoices?”
- “What methods do you employ to ensure compliance with VAT regulations?”
- “How do you prioritize your tasks in a busy facility management environment?”
Tips on Crafting a CV for this Role
- Detail Your Experience: Clearly outline your specific administrative tasks in previous roles, focusing on your achievements.
- Showcase Technical Skills: Highlight your proficiency with accounting software and Microsoft Excel.
- Emphasize Compliance Knowledge: Mention your understanding of VAT regulations and how you’ve applied this knowledge in your past roles.
Related Job Titles: Administrative Assistant, Office Manager, Facilities Coordinator, Financial Administrator.
